Commissioners and county lead volunteers - expenses policy

In the course of carrying out the duties of your appointment you will encounter expenses.

This policy explains what can be claimed and from where.

Download policy

Claim from district

Travel expenses to attend district meetings, events, training & social events or on behalf of the district

District appointment holders:

  • Postage
  • Photocopying
  • Stationery
  • Essential guiding resources
  • Other reasonable expenses

Claim from division

Travel expenses to attend division meetings, events, training & social events or on behalf of the division

Division appointment holders:

  • Postage
  • Photocopying
  • Stationery
  • Essential guiding resources
  • Other reasonable expenses

Claim from county

Travel expenses to attend county meetings, events, training & social events or on behalf of the county

County appointment holders:

  • Postage
  • Photocopying
  • Stationery
  • Essential guiding resources
  • Other reasonable expenses

Region meetings

If attending a region organised meeting then expenses should be claimed from region.

Mileage rates

  • Cars: 45p
  • Motorcycles: 24p
  • Cycles: 20p

Uniform grant

Commissioners are given an annual grant of £80 towards uniform, etc.

Making your claim

1) Collect your receipts

2) Download and complete expenses form

Scan receipts and form, then email to: [email protected]

Send by post to: County Office, Hertfordshire Guide Centre, Cottered, Buntingford, Herts, SG9 9QP

You are encouraged to claim your expenses, however, should you not wish to do this please consider donating your expenses to either Girlguiding Hertfordshire or Hertfordshire Guide Centre (Cottered). Please note this on your expense form.

If you have any queries about your claim, please contact: [email protected] or [email protected]